Hot Desking Kiosk

The Hot Desking Kiosk is our online portal initially developed after the response to hybrid working post covid and coinciding with a office relocation in London, providing a space where we come to work, but not just to work and the opportunity to connect, communnication and collorate.
Why have hot desks?

  • To support the decision to embed hybrid working.
  • To provide an additional layer of safety by:
    • Showing who has been in the office and when.
    • Tracking where people have been sitting.
    • Enabling focus for our cleaning routines.

4. To be a flexible tool that can potentially be used in other offices.

Access to the Hot Desking Kiosk

  • Access the hot desking kiosk by clicking the button below or copy and paste the following URL into a new tab on your web browers https://colart.rx-cloud.com/kiosk/?ID=1
  • It is developed for single-sign on so no user name or passwords are required.
  • The portal is cloud based meaning you can login in anywhere on any device.
  •  

Issue or Question? email hotdesking@colart.com

 

Booking in advance?  you make secure desk bookings 4 week in advance

 

On the Day: How to check in at your hot desk

By making a desk booking you will be confirming that:

  • I agree to follow the processes as set out in the London Hub Facilities and Services Handbook

On arrival at London Hub you are required to:.

  • From your mobile phone, confirm your booking by scanning the QR code attached to your desk
  • Follow the instructions on your mobile phone to check-in
  • Note:  the portal automatically cancels and releases the desk for others book at 11am on the day of the booking
  • If you arrive after 11am and have lost your booking or, you did not make a booking at all for that day,  then
    • locate a desk that is available
    • scan the QR code and check-in, as described above

Hot Desking Kiosk e-Learning User Guides

While the Hot Desking Kiosk is simple and intuitive to use, the following eLearning videos have been developed as user guides to guide you through each process.

Booking Your Workspace in Advance
Reviewing Your Work Space Bookings
"Checking-in" to a Pre-booked Desk
Locating Your or Another Work Space